Operations Generalist - Re-Post
U.S. Courts
Judicial Branch
Saint Paul, Minnesota
Starting at $43,270 (CL 25)
Excepted Service • Regular
Open 06/01/2018 to 04/30/2019
Overview
Open & closing dates
06/01/2018 to 04/30/2019
Salary
$43,270 to $70,362 per year
Pay scale & grade
CL 25
Work schedule
Full-Time - Regular
Appointment type
Permanent - Excepted Service
Location
1 vacancy in the following location:
Saint Paul, MN
Relocation expenses reimbursed
No
This job is open to
The public
U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
Open to all U.S. citizens or permanent residents seeking U.S. citizenship.
Announcement number
2018-09
Control number
495499300
Duties
Summary
The U.S. District Court, District of Minnesota, serves the 87 Minnesota counties. The District has four staffed divisional offices located in Minneapolis, Saint Paul, Duluth, and Fergus Falls. The U.S. District Court, District of Minnesota is composed of seven authorized district judges, six senior district judges, eight magistrate judges, one part-time magistrate judge, Clerk's Office staff, and Probation and Pretrial Services Office staff.
This position is located in the Saint Paul Courthouse's Clerk's Office of the U.S. District Court for the District of Minnesota. The Operations Generalist maintains the jury system by performing duties related to the qualification, summonsing, noticing, orientation, selection, management, and payment of jurors. The Operations Generalist is responsible for the intake of general inquiries and routing documents received in the Operations Department, handling attorney admissions, and attending naturalization ceremonies.
Responsibilities
Maintain the Jury Management System (JMS) and eJuror and daily jury utilization.
Monitor calendars to determine the appropriate number of jurors, ensure attendance and prepare jury panels for trials. Coordinate with jury judge to assign inbound and outbound messages.
Prepare, mail, and receive jury selection responses, and process qualification materials.
Grant or deny requests for deferral of service and show cause for the jury judge. Follow up with non-compliant jurors.
Prepare orientation materials, conduct juror orientations and assist with juror and prospective juror logistics including parking, lodging, and refreshments
Pool jurors and manage jury resources to minimize costs and service burdens. Monitor and record juror attendance for management of service and payment.
Prepare vouchers for juror and vendor payments, including jury fees, mileage, lodging, and parking costs. Prepare annual tax statements for juror compensation.
Assist with maintaining jury system records, website, manual, and forms.
Prepare statistical reports. Process digital recording requests.
Process attorney admissions, petitions, and prepare certificates. Assist with the re-registration process and update attorney records. Process pro hac vice motions.
Assist judicial officers and Citizenship and Immigration Service (CIS) officials with naturalization ceremonies. Process name change certifications and coordinate tasks for naturalizations.
Assist customers at the intake counter. Accept documents, communicate fees, receive payments, and issue receipts. Secure cash register funds, balance cash drawer, and process credit card payments. Receive and stamp incoming documents.
Answer and route phone calls, and assist the public with Electronic Case Management database.
Scan documents. Prepare, sort, classify, certify, copy, issue, and file case records. Monitor access to records and maintain document filing.
Answer in person questions, helpdesk calls, and email communications to assist attorneys and pro se litigants with filing questions and case status.
Assist with records management process.
ENVIRONMENTAL DEMANDS
Work is performed in an office setting.
Some travel may be required.
Some lifting may be required.
Travel Required
Occasional travel - You may be expected to travel for this position.
Supervisory status
No
Job family (Series)
0341 Administrative Officer
Requirements
Conditions of Employment
The United States District Court requires employees to adhere to a Code of Ethics and Conduct Policy. Applicant must be a U.S. citizen or a permanent resident seeking U.S. citizenship. Noncitizens must execute an affidavit indicating their intent to apply for citizenship when they become eligible to do so. A background check is required. Use of Electronic Fund Transfer (EFT) for payroll deposit is required.
All final candidates are subject to FBI Fingerprints and background investigation, including criminal history.
Qualifications
The successful applicant must have at least one year of general experience in clerical and office work, and at least one year of specialized experience in administrative work that demonstrates the ability to apply rules or laws involving the use of specialist terminology and automated software and case management. Excellent customer service skills, attention to detail, ability to take directions from others, and excellent organization skills are required.
Two or more years of specialized experience, as outlined above, is preferred. A Bachelor's degree or a Paralegal degree is preferred.
Education
A Bachelor's degree or a Paralegal degree is preferred.
Additional information
The opportunity to serve in a rewarding public service position.
Accrual of paid vacation and sick leave.
Paid federal holidays.
Extensive health, life, dental, vision, and long term care insurance plans.
A defined benefit pension plan.
Onsite fitness centers.
Traditional (pre-tax) and Roth (after-tax) retirement savings and investment plans through the Thrift Savings Plan (TSP) with employer matching contributions.
Pre-tax transportation, medical, and childcare reimbursement accounts.
Employees of the U.S. District Court are not classified under Civil Service.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The U.S. District Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement, or to fill the position sooner than the closing date, if a closing date is shown, any of which action may occur without prior written notice.
Background checks and security clearance
Security clearance
Other
Required Documents
Cover letter, resume, and the names and contact information for three professional references.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Review our benefits
How to Apply
Qualified candidates should submit via email the following:
A cover letter and resume.
Names and contact information for three professional references.
All documents should be combined and emailed as one PDF attachment to:
hr-usdc
@mnd.uscourts.gov
Please enter "Operations Generalist" in the email subject line.
Agency contact information
Human Resources
Phone
(000) 000-0000
Email
Address
US District Court District of Minnesota
300 South 4th Street
Minneapolis, MN 55415
US
Next steps
Only applicants selected to proceed to the next phase of the selection process will be notified.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
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